CONSTITUTION OF THE CHURCHDOWN BRIDGE CLUB
The Club shall be called The Churchdown Bridge Club
The object of the Club shall be to provide facilities for its members for playing Duplicate Contract
The headquarters of the Club shall be situated at The Churchdown Community Association, Parton Road, Churchdown GL3 2JH
The Club will be affiliated to the Gloucestershire County Bridge Association and to the English Bridge Union.
5.1. Membership shall be open to all bridge players.
5.2. Any person wishing to become a member of the Club shall apply for membership by completing and forwarding to the Secretary such form as may be prescribed from time to time by the Committee.
5.3. All applications for membership of the Club will be considered by the Committee and a successful applicant will then be required to apply for membership of the Churchdown Community Association.
5.4. A member shall cease to be a member of the club immediately if expelled from the club under the provisions of clause 15, if expelled from the Churchdown Community Association or if their resignation in writing is delivered to the Secretary.
5.5. A member whose subscription to the Community Association has not been paid shall cease to be a member on the expiration of the period of six months from the date on which the subscription was due for payment.
5.6 A former member of the Club who wishes to rejoin as a member may do so without the necessity for a further formal application for membership, unless the Committee decides otherwise
5.7 Members of the Club are automatically enrolled as members of the English Bridge Union and shall abide by its Bye Laws.
6.1. The Officers of the Club shall be the Chairman, Secretary and Treasurer
6.2. No member of the Club shall simultaneously hold the office of more than one Officer of the
6.3. Each of the Officers of the Club shall be elected at the Annual General Meeting of the Club, and shall retire annually at the ensuing Annual General Meeting, but shall be eligible for reelection.
6.4. In the event of a vacancy arising during the year in the office of any Officer of the Club, the Committee shall choose one of their number to fill such vacancy until the ensuing Annual General Meeting.
7.1. The Committee of the Club shall consist of the Officers of the Club, together with three other members of the Club, who shall be elected at the Annual General Meeting of the Club, and shall retire annually at the ensuing Annual General Meeting, but shall be eligible for reelection.
7.2. The Committee may from time to time coopt further members of the Club to serve on the Committee until the ensuing Annual General Meeting, whether to fill a vacancy arising, or as additional members, except that the total number of members of the Committee (including Officers) shall at no time exceed ten. Coopted members shall be entitled to participate fully in the proceedings of the Committee.
7.3 A quorum at meetings of the Committee shall be three members of the Committee, including at least one of the Officers.
7.4. The Committee may from time to time appoint subcommittees to undertake on its behalf such aspects of the administration of the Club as it shall think fit, and members of such sub committees may include members of the Club who are not members of the Committee.
7.5. Proceedings of the Committee and of any subcommittees shall be regulated in such manner as the Committee may from time to time decide .
7.6. The Committee shall make a report to each Annual General Meeting of the Club concerning the affairs of the Club since the previous Annual General Meeting.
8.1. The affairs of the Club shall be managed by the Committee, and the Committee shall have power to determine any issue arising in connection with the affairs of the Club which is not specifically provided for in this Constitution.
8.2. The Committee may from time to time formulate and publish such rules as it thinks expedient for the efficient and harmonious running of the Club (but in the case of any conflict between such rules and this Constitution, the Constitution shall prevail).
8.3 Any issue of policy determined by the Committee or any rules published by the Committee may be varied by a resolution of members at a General Meeting of the Club, provided that such resolution is not in conflict with this Constitution and is not retrospective in application.
8.4 In the event of such variation being made, the policy or rules (as the case may be) shall not be further varied by the Committee in a manner inconsistent with the resolution.
9. GENERAL MEETINGS
9.1. An Annual General Meeting of the Club shall be held in each year no later than four months after the end of the financial year.
9.2. A Special General Meeting of the Club shall be convened by the Committee if a request for such a meeting signed by at least ten members of the Club is delivered to the Secretary, stating the reason for the meeting, and such meeting shall take place within one month of the receipt of such request.
9.3. A Special General Meeting of the Club may be convened by the Committee on its own initiative at any time.
9.4. All General Meetings of the Club shall be held at the headquarters of the Club unless circumstances arise which render this impracticable.
9.5 The Chairman, if present, shall chair all General Meetings of the Club, and in his absence some other member of the Committee shall chair the meeting.
9.6. Notice of all General Meetings of the Club shall be given to all members of the Club no later than two weeks prior to the date fixed for the meeting.
9.7. Any member may propose a motion to be discussed at a General Meeting provided that written notice of the proposed motion is delivered to the Secretary no later than one week prior to the date fixed for the meeting.
9.8 The chairman of the meeting may permit discussion of other business at a General Meeting if he thinks fit.
9.9. A quorum at General Meetings of the Club shall be ten members present in person .
9.10. If fifteen minutes after the time fixed for a General Meeting of the Club no quorum shall be present, the meeting shall be adjourned to a new date (of which the like notice shall be given to members as was required to be given for the meeting which has been adjourned), and in the case of a General Meeting which has been adjourned due to the lack of a quorum (but not of a meeting adjourned for any other reason) such number of members as are actually present at the adjourned meeting shall constitute a quorum.
9.11. Voting at General Meetings of the Club shall be by show of hands, and in the event of parity of voting the chairman of the meeting shall have a second or casting vote.
10.1. Notices of any Special General Meeting of the Club, and of an Annual General Meeting at which in the opinion of the Committee any business of a non routine nature is likely to be discussed, shall be announced at the club sessions, and posted on the club web site no later than two weeks prior to the date fixed for the meeting. A notice will also be displayed in a prominent position on the club notice board.
10.2. Notices of any Annual General Meeting at which in the opinion of the Committee no business of a non routine nature is likely to be discussed, shall be announced at the club sessions, and posted on the club web site, no later than two weeks prior to the date fixed for the meeting. A notice may also be displayed in a prominent position on the club notice board.
10.3. Notices of any other matters to be brought to the attention of members shall be made by displaying a notice in a prominent position on the club notice board and posted on the club web site.
11.1. Nominations for the posts of Officers or Committee members shall be in writing, and shall be signed by a proposer and a seconder, both of whom shall be members of the Club, and also by the person nominated.
11.2. Nominations must reach the Secretary no later than one week prior to the date fixed for the
Annual General Meeting.
11.3 In the event of no nominations reaching the secretary prior to the AGM, nominations suitably proposed and seconded will be accepted at the AGM.
12. SUBSCRIPTIONS and FEES
12.1. Each member of the Club is required to be a paid-up member of the Churchdown Community Association. Unless the Committee decides otherwise, any member whose membership of the Churchdown Community Association has lapsed shall pay table money at the rate applicable to visitors until his subscription has been paid in full.
12.2. Each member of the Club, and each guest and visitor, shall pay table money on each occasion when he plays at the Club, the basic amounts of which for the time being shall be decided at the Annual General Meeting of the Club.
12.3 The Committee may determine from time to time the amount of fees to be charged for use of the equipment of the Club, or for any other purpose for which it is of the opinion that fees ought to be charged.
13.1. The Committee shall arrange for accounts to be prepared in respect of the financial affairs of the Club for each year ending on 31st August.
13.2. The accounts for each year shall be presented to the Annual General Meeting of the Club for approval.
14. GUESTS and VISITORS
14.1. Any member may invite a guest to play at the club at any time, but in the event of the playing facilities being inadequate to accommodate all those who wish to play, priority shall be given to members.
14.2. Visitors may be permitted to play at the Club at any time, but in the event of the playing facilities being inadequate to accommodate all those who wish to play, priority shall be given to members and the guests of members.
14.3. The Committee may from time to time place a limit on the number of occasions on which a non member (whether a guest or a visitor) may play at the club without being required to apply for membership.
14.4. If such a limit is for the time being in force, a non member who has applied for membership shall (subject to available playing facilities) be permitted to play at the Club until his application for membership has been considered by the Committee, even if the limit imposed by the Committee is thereby exceeded.
15. MEMBERS’ BEHAVIOUR
15.1 Each member of the Club shall be required in connection with the game of Duplicate Contract Bridge, to conform to the standards of fair play, courtesy and personal deportment prescribed by the Bye Laws and regulations for the time being of the EBU.
15.2 The Club shall have the powers and the procedures for the enforcement of the requirement in clause 15.1. They are set out in the Schedule of the Constitution, and shall stand as part of the Constitution and be subject to the same provisions of the Constitution for its amendment.
16. ALTERATIONS TO THE CONSTITUTION
16.1. No alterations shall be made to this constitution except at a General Meeting of the Club
16.2. In order for a resolution to alter this constitution to have effect at least twothirds of the votes cast on the resolution must be in favour.
17.1. In order for a resolution that the Club shall be wound up to have effect at least twothirds of the votes cast on the resolution must be in favour, and in addition the number of votes cast in favour of the resolution must exceed onehalf of the number of members of the Club entitled to attend and vote at the General Meeting at which the resolution is put.
17.2. If a resolution that the Club shall be wound up is effectively passed, the Committee shall be responsible for winding up the affairs of the Club, and unless the winding up has been initiated with a view to amalgamating the Club with some other club (in which case any surplus assets and funds may be transferred to such other club), any surplus assets and funds shall be transferred to The Churchdown Community Association.